Landscaping quote cost checklist
- Measured bed, turf, paving, edging, fence, or irrigation quantities.
- Plant sizes, container sizes, cultivar assumptions, substitutions, and availability.
- Soil, mulch, aggregate, delivery, minimum loads, and waste.
- Crew hours for demolition, grading, installation, cleanup, and travel.
- Excavator, loader, compactor, lift, fuel, delivery, and operator time.
- Haul-off, tipping fees, permits, utility locating, and restoration.
- Water access, establishment care, warranty conditions, and excluded maintenance.
Separate quantities from allowances
Use measured quantities when the design is fixed. Use a clearly labeled allowance when final selections or subsurface conditions are unknown. State how differences are approved and billed.
Example client structure
| Section | Client-visible detail |
|---|---|
| Site preparation | Removal, grading, disposal, protection |
| Hardscape | Area, material, base, edging, finish |
| Planting | Species/allowance, size, quantity, soil and mulch |
| Irrigation | Zones, controller, connections, exclusions |
| Closeout | Cleanup, care instructions, warranty conditions |
Frequently asked questions
Should plant substitutions be covered in the quote?
Yes. State whether substitutions require approval and how price differences will be handled.
How should disposal be priced?
Include crew loading time, haul distance, vehicle or container cost, and tipping fees based on expected material type and volume.
Does the template work on a phone?
Yes. CraftBid is responsive and installable as a PWA after the first online visit.
Put the method into a real estimate.
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